Data Security & Data Destruction

How Secure Data Destruction Can Keep Your Information Safe

Secure data destruction is used to destroy confidential or sensitive information that is stored either on electronic media (including hard disks, SSD, tapes, CDs, DVDs, NAND media, and USBs) or on hard-copy paper versions. Destruction can be achieved using a number of methods, depending on the extent of destruction. These include shredding, crushing, wiping, and degaussing.

Laptops, computers, PC’s, cell phones, tablet devices, and networking equipment such as printers and servers – all of your office equipment now has the ability to store sensitive data, and you need secure data destruction to minimize your exposure to a breach.

With our certified, absolute data destruction and sanitation service, you can safeguard your company’s sensitive information from unauthorized disclosure, as well as comply with software licensing agreements, state and federal data security and privacy laws, and regulations impacting the protection of stored IT data.

Our On-Site Hard Drive Destruction Standards, Matter

Most organizations do not realize how important it is to comply with the current data destruction standards.

When the original Department of Defense (DoD) standard was published back in 1995, floppy disks, magnetic tapes, and low capacity hard drives formed the primary basis of data destruction practices.

Flash forward to today and organizations have to deal with a wide range of electronic equipments and advanced data recovery techniques. Now, new data destruction standards have been commissioned and federal legislations passed to govern data security. When these legislations are not adhered to, companies can be faced with legal liabilities as well compensation claims.

At Secure ITAD, our ITAD consultants can help shed light on the current industry best practices while also helping you optimize your organization’s ITAD program.

Data Destruction Policy for Bankers and the Finance Industry

The banking sector is governed by strict ethical and legal stipulations. Should a company’s data security measures fall short of the federal and state data regulations, liabilities may arise.

All financial institutions must have infallible data destruction policies to protect customer’s confidential information. The use of effective data destruction prevents incidences of identity theft, security hacks, and federal penalties. ITAD consultants take into account institution’s size and complexity as well as the scope of operations. Secure data destruction ensures compliance with FTC’s regulations sidestepping implications of violating the rule.

ITAD experts at Secure ITAD can review your existing policy and help you to eliminate any loopholes eliminating the risk of financial penalties due to non-compliance. In addition, your hard earned brand reputation will be safeguarded.

On-Time Auditing and Reports

Onsite auditing services are available at collections as well as any time during the lifecycle of your assets. This service is for in-service and/or staged assets.

Utilizing our state-of-the-art inventory software, Secure ITAD has the capabilities of recording and providing a detailed inventory of your IT assets, including but not limited to, Serial numbers, Makes, Models, Asset tags, Specifications, Sales prices, and more. This data can be uploaded to your asset management system for tracking and inventory accuracy.

Our commitment to being on time is at the core of our principles.

Data Center Services

Secure ITAD has years of experience in helping enterprise organizations manage their data center needs for moves, consolidations, shutdowns, and add-ons. Our expert technicians will be there on time and well dressed to perform any service you may need.

Common Services:

• Physical Inventory
• Onsite Drive Erasures
• Onsite Media Destruction
• Server Decommission and Shut Down
• Redeployment
• Logistic Services
• Cable Pulling
• Moving/Packing Services

Data Erasure & Destruction

Every organization strives to protect the privacy of its customers and the security of its assets. Secure ITAD can ensure your company’s sensitive data is completely erased before assets leave your facility. SecureITAD’s free onsite data erasure and data destruction solutions can sanitize, degauss, physically shred or destroy your devices before they leave your facility.

To learn more about our data erasure solutions, please see Data Security & Data Destruction.

What Happens to Information on End-of-Life Assets?

If you’re in business, then you have obsolete hardware and software that likely contains confidential data that could leak to the wrong hands.

Employee and customer information, patient data, student records, and confidential information like social security numbers, addresses, and date of birth records. When electronic equipment reaches its end-of-life, it’s crucial that confidential data like this is properly destroyed and the equipment is disposed of in a way that satisfies federal, state, and local regulations.

The Only Hard Drive Destruction Services You Need

Protecting your confidential information is our top priority, as we assist you in disposing of outdated assets with certified hard drive destruction, as well as any other storage devices and NAND media.

Secure ITAD provides solutions for businesses of all sizes for one-time disposition of ongoing secure data destruction needs. We use processes that are clearly defined and documented to ensure all data is overwritten and destroyed with no means of recovery possible. Our processes are audited to provide transparency and accountability to our clients and ensure adequate protection of their privacy and reputation.

We use a variety of methods to ensure our facilities are secure. All processes involved in secure data destruction are monitored with controlled access to provide maximum protection for all assets that contain sensitive data prior to final disposition. Detailed background checks are performed on all personnel while specific security protocols are put in place for every task.

All client assets are entered into our system so they can be tracked and reports can be created to provide information on the status of the assets. Certificates of Data Destruction are provided as needed. We provide these certificates for the type of service provided in the destruction of data, whether it be erasure, degaussing, physical destruction on-site or in our controlled facilities.

Secure ITAD Electronics Recycling also carries liability insurance to demonstrate to our clients that we are committed to providing exceptional service in secure data destruction while ensuring absolute protection of their assets and the information contained within.

The Recycling Process

1. Deliver to a Certified Data Destruction Facility

We can arrange pickup from your location or our specialized on-site secure data destruction service can come to you to begin the equipment destruction process.

2. Data Sanitization

While deleting files is a first step, it does not actually remove the data permanently. It can still be recovered. Without using data destruction software or one of the methods listed below, it can simply be “undeleted.” Selection should be based on the underlying sensitivity of the data being destroyed.

To ensure your sensitive information is completely destroyed beyond recovery, we utilize one of the following methods:

• Erasing/Overwriting – Data scrubbing using specialized software that overwrites existing data with a minimum of three passes. We use DOD certified data wiping to DoD 5220.22-M.
• Degaussing – using a magnetic charge to de-magnetize a hard drive or tape to a magnetically neutral state – void of information.
• Destruction – The safest option for equipment destruction. On site hard drive destruction, or physical destruction and shredding of hard drives, computers, and electronic equipment to defective or “dead” state.
  These are selected based on the underlying sensitivity of the data being destroyed.

3. Disposal

Once your information has been secured, our certified recycling facility completes the secure equipment destruction process with environmentally responsible disposal and recycling of the metals and plastics in your electronic equipment. In some cases, it is possible to recover some of the cost of disposal through the sale of these recycled materials.

Unmatched Testing

At Secure ITAD we have an extensive full testing program that includes an array of platforms for the electronics industry. We provide cosmetic and full functionality testing, parts and peripherals testing, and even onboard and component testing. These capabilities ensure that we are able to produce the highest values for our client’s assets. For example, most ITAD companies will test an asset and once it fails, the asset will go to end-of-life and the client will receive minimal to no return for that asset. At Secure ITAD, we will go as far as testing parts to make sure our client receives the highest return. This is a part of our commitment to producing the highest Return On Investment (ROI) for our clients. Our Testing programs include certifications with; ISO 9001:2015 and R2:2013 (sustainableelectronics.org).

Logistics

The secure movement of assets plays a significant role in preventing data breaches and damage to your assets. SecureITAD safely delivers downstream services that maintain the integrity of your end-of-life assets and guarantee their arrival to their destinations.

SecureITAD provides a variety of logistics services designed to meet your specific needs. We collect and package assets onsite with zero cost to our client. Clients can schedule a service request or contact your designated SecureITAD representative. A work order number is assigned to the job and added to our system, where we can keep track and monitor the ITAD services we provide you. Using our logistics services reduces the cost of freight, emissions, and labor resources – increasing organizational efficiency and shrinking our carbon footprint.

Ask about our White Glove Service!!!

Asset Collection and Packaging

Any variety and combination of assets can be packed and palletized by our ITAD team for secure shipment to our facilities, for free. Individual assets are organized by asset type and detailed on the bill of lading for customer verification before the assets make their departure. SecureITAD follows strict packing protocols to protect your assets from damage during transportation.

De-manufacturing & Recycling Services

Secure ITAD’s commitment to Responsible Recycling is unmatched. Providing 100% green solutions is at the core of our values. Our 0% NO LANDFILL POLICY ensures our Clients absolutely none of the assets transferred to Secure ITAD will end up in a Landfill. We follow all Federal, State, and local rules and regulations as well as our own extremely strict R2:2013 (sustainableelectronics.org), ISO 14001:2015, and ISO 45001:2018 regulations.

All assets that no longer have residual value will be de-manufactured into several commodities and recycled. Data-bearing assets will be shredded to ensure complete destruction and then will be recycled properly as well.

To learn more about electronic waste and recycling, please see Electronics Recycling.

Without Certified Equipment Destruction, Your Company is Vulnerable

A failure to properly remove sensitive data and safeguard your information in a manner that renders it unrecoverable could leave your company vulnerable to a data security breach.

This could pose a significant risk to your liability.

Destruction of laptop computers, PC’s, network equipment and onsite hard drive shredding services – all come with a Certificate of Destruction to certify that your corporation is safe.

So if your company has IT assets with:

• Software programs
• Institutional/business data
• Personally identifiable data
• Non-public data

Then you MUST have them reliably erased and/or destroyed before being transferred out of your possession.

Which Data Destruction Method is Best for You?

To dispose of data-sensitive assets of any kind, we use certified data destruction services which include:

• Hard drive shredding
• Hard drive crushing
• Hard drive degaussing
• Data wiping
• CD/DVD shredding
• Tape destruction
• Other equipment destruction techniques.

We understand that various industries must meet regulatory requirements and are staff are trained on these obligations and regulations. They stay up to date on the latest changes to ensure our processes are in compliance with all federal, state and local laws as well as any international regulations. Our methods always meet and often exceed industry standards to ensure your reputation remains solid and your customer information is adequately protected.

Whether your company is protecting sensitive customer information, data for national security or your business’ files, we offer absolutely the best methods of destruction for the safety of the secured data. To learn more about any of our methods or processes or to begin the process of destruction either on-site or at our facilities, contact us today. Allow us to help you with secure data destruction and dispose of your assets while protecting your data to provide peace of mind and mitigate risk for your company. Providing global asset disposition with responsibility to our customers and our environment, you are partnering with a leader in data destruction with Secure ITAD Electronics Recycling.

De-installation

When your company acquires new IT assets, existing assets have to be removed from your operational inventory. We make sure your devices are uninstalled carefully, disabling their network access, and are accounted for during their removal. Our team of trained technicians can De-install, safely pack, palletize, and transport your assets to the nearest Secure ITAD processing facility. During the De-Installation process, we can capture serial numbers, asset tags, and other custom data and provide it to our clients before the assets even leave the facility. This is a part of our efforts to ensure accurate inventory reporting.

Asset Disposition

Every asset is tracked to maintain transparency. When assets arrive at our processing facility, each item is verified during the audit process, and then monitored during the entire span of the disposition process. Our clients can view the asset’s status and location within the disposition process by logging in to our site’s portal. Assets will be de-marked and de-labeled to remove any identification or association with your organization. At this time all data-bearing devices will be sanitized or destroyed by shredding as per our client’s request. Audit reports are provided detailing ITAD services completed for your assets. Our goal is to provide an exceptional return on our client’s assets, all while protecting their brand.

Asset Remarketing

Devices that have their data sanitized can be assessed for their value and placed in secondary markets where they will receive the maximum return. We help our clients discover the remarketing value of their devices and assist your managers and IT departments in recovering operational costs.

Your ROI is our bottom line. SecureITAD wants to help your organization maximize the value of its assets. Assets that retain market value are tested, graded, and refurbished for resale through retail, wholesale outlets, or directly through SecureITAD sales channels. Where clients seek to reclaim their assets, we can redeploy them for immediate use within their organizations. SecureITAD donates to programs on behalf of clients to the charities of their choice.

To learn more about recovering the maximum value of your assets, please see Asset Recovery.